Relating to the meetings of the boards of trustees of independent school districts.

Contracts

• Website Vendor SLAs: Review and amend Service Level Agreements with website hosting providers. Ensure they guarantee upload capabilities within 24 hours to accommodate the 7-day statutory deadline.
• Board Management Software: Verify that current software (e.g., BoardBook, Diligent) supports the immediate isolation and export of specific resolutions and voting records without waiting for full packet compilation.

Hiring/Training

• Board Secretary Training: Administrative staff must be retrained to record individual votes for every trustee on every item, rather than summary notations (e.g., "Motion carried").
• Workflow Acceleration: Staff responsible for minutes must shift from a monthly drafting cycle to a 48-hour drafting cycle to allow for internal review prior to the 7-day posting deadline.

Reporting & Record-Keeping

• Mandatory Recording: If not already in place, the district must implement hardware/software to record audio or video of *every* meeting.
• Granular Minutes: Minutes must explicitly document the attendance and specific vote of each member.
• The 7-Day Posting: Minutes and adopted resolutions must be uploaded to the district's internet website not later than the 7th day after the meeting.

Fees & Costs

• Budget Impact: Minimal direct fiscal impact, though potential overtime costs for administrative staff may arise during "crunch" periods following board meetings.
• Technology Costs: One-time procurement costs for recording equipment if the district currently lacks audio/video capabilities.