Relating to use by a religious organization of public school or institution of higher education facilities.

Contracts

Existing Facility Use Agreements (FUAs) and Memoranda of Understanding (MOUs) are legally insufficient for renewals occurring after September 1, 2025.

• Indemnification: You must insert a clause specifically citing Section 11.173(a)(3) or 51.984(b)(3), wherein the religious organization explicitly agrees to assume liability for damages.
• Termination Clauses: Update contracts to allow immediate termination for violations of "Clean Campus" protocols (failure to remove signage/religious symbols post-event).

Hiring/Training

• The "Silence" Protocol: You must train campus administrators and staff on the statutory ban against promoting religious facility use. Staff cannot distribute flyers, make PA announcements, or answer subjective inquiries regarding the religious service during school hours.
• Referral Policy: Implement a strict policy where staff must direct all inquiries about the rental to the religious organization’s external contact information.

Reporting & Record-Keeping

• Parity Audit: Maintain a comparative log of rental rates. You must be able to prove that the rate charged to a religious group is identical to that charged to a secular non-profit (e.g., Rotary Club, Boy Scouts).
• Waiver Documentation: If your Board chooses to charge less than Fair Market Value (FMV), this decision cannot be administrative; it must be recorded in official Board minutes as a formal waiver.

Fees & Costs

• Mandatory Billing: You are required to charge either Fair Market Rental Value OR full reimbursement for direct costs (utilities, security, janitorial).
• Cost Justification: If using the reimbursement model, finance departments must itemize invoices (e.g., specific HVAC run-times, security personnel hours) to withstand audit scrutiny.