Relating to the election of the board of directors of the Somervell County Hospital District.

Contracts

• Election Administration: Renegotiate contracts with county election administrators or third-party vendors to align services with the May uniform election date rather than November.
• Executive Employment: Review Hospital Administrator and CEO contracts. If renewal is contingent on Board action, align the renewal window with the new election cycle to ensure continuity during the 2026–2027 governance transition.
• Vendor Ratification: Schedule long-term vendor contracts requiring Board ratification for review prior to May 2026 to avoid delays during the board reconstitution.

Hiring/Training

• Board Secretary Protocol: The Board Secretary requires specific instruction on the statutory procedure for the "drawing of lots" (Section 2(b)). This is not a standard election procedure and determines which directors serve 2-year versus 3-year terms during the transition.

Reporting & Record-Keeping

• Bylaw Amendments: Amend District bylaws immediately to cite Chapter 1123, Special District Local Laws Code as the governing statute.
• Meeting Minutes: The minutes of the first meeting following the May 2026 election must explicitly record the results of the lot drawing. This record serves as the legal evidence for the expiration dates of the directors' terms (2028 vs. 2029).

Fees & Costs

• Election Budgeting: Adjust the fiscal year budget to allocate election costs to the spring (May) rather than the fall.
• Insurance Premiums: Verify Directors & Officers (D&O) liability insurance policies to ensure coverage periods automatically adjust to the staggered terms without gaps.