Relating to the disposition of certain surplus motor vehicles and other law enforcement equipment by the Texas Facilities Commission to certain school districts.

Contracts

• TFC Transfer Agreements: Legal counsel must review the transfer document as a binding contract, not a simple receipt. Ensure the "consideration" (price) is fixed (approx. $1,000) and does not include open-ended liability clauses.
• Inter-local MOUs: If the district shares jurisdiction with municipal police or county sheriffs, update Memoranda of Understanding (MOUs) to explicitly state that these assets are district-owned and restricted to district law enforcement use.
• Vendor MSAs: Review existing fleet procurement contracts. Acquiring surplus units may impact minimum volume commitments with current vehicle suppliers.

Hiring/Training

• Authorized Operators: Strict internal controls are required to ensure only "peace officers, school resource officers, or security personnel" operate these vehicles. Administrative staff and faculty are statutorily prohibited from driving these assets.
• Safety Certification: These are "as-is" surplus units with high idle times. Mandatory mechanical safety inspections and driver familiarization training are required before deployment.

Reporting & Record-Keeping

• Justification Narrative: Applicants must draft a "Nexus Statement" demonstrating how the transfer aids in "securing the international border and combatting transnational crime." Data linking local incidents to broader criminal networks must be prepared and retained.
• Asset Locking: Inventory management systems must hard-lock these assets to prevent sale or disposal before the second anniversary of the receipt date.
• Usage Logs: Maintain specific trip logs or telematics data to prove exclusive law enforcement usage in the event of a TFC audit.

Fees & Costs

• Transfer Fee: Budget approximately $1,000 per vehicle (payable to TFC).
• Upfitting & Re-branding: Budget $2,000–$5,000 per vehicle immediately for "de-marking" DPS decals and installing district branding/equipment.
• Maintenance Reserve: These assets are surplus for a reason. Increase maintenance reserves for these specific units compared to new fleet acquisitions.