Relating to a Texas Education Agency database of school district and open-enrollment charter school bonds, taxes, and bond-related projects.

Contracts

• Construction & Architecture MSAs: You must amend Master Service Agreements immediately. Insert clauses requiring vendors to submit payment applications and project updates (square footage, budget-to-actuals) in a format compatible with TEA reporting fields.
• Financial Advisory Services: Expand the scope of work for your Bond Counsel or Financial Advisors to include the transmission of tax rate and ballot data to the TEA database on your behalf.

Hiring/Training

• Silo Integration: Finance departments (tax rates/bond issuance) and Facilities departments (construction progress/invoices) must be cross-trained. They can no longer operate independently; the database requires linking specific bond dollars to specific physical project outcomes.
• Designated Compliance Officer: Assign a specific officer to monitor the database for accuracy. Under Sec. 45.114(b)(6), you must actively propose corrections to TEA if data is inaccurate to mitigate reputational liability.

Reporting & Record-Keeping

• Chain of Custody: You must maintain a direct data link between the Ballot Proposition Language and the Final Project List. Any deviation between what was promised to voters and what is being built must be documented and explained.
• Granular Metrics: Prepare to report specific metrics for every project: square footage, total cost, budget status, and funding source (bond proceeds vs. other funds).
• Tax Rate Reconciliation: You must report the "Projected I&S Tax Rate" (from the election) alongside the "Actual Tax Rate."

Fees & Costs

• Administrative Burden: While there are no new filing fees, the internal cost of compliance is Medium. Expect increased billable hours from legal and financial consultants to ensure initial data integrity.
• System Upgrades: You may need to invest in project management software that integrates with financial ledgers to automate this reporting.