Relating to organization of, meetings of, and voting by condominium unit owners' associations and property owners' associations.

Contracts

• Management Agreements: Amend contracts to require management companies to provide virtual meeting platforms that comply with BOC Section 6.002 (two-way audio/video capability).
• Vendor Agreements: Ensure third-party election services guarantee that their "electronic ballot" systems meet BOC standards for identity verification and audit trails.
• Governing Documents: While not a contract, Bylaws should be restated to reference the *Business Organizations Code* rather than the defunct *Non-Profit Corporation Act* or *Unincorporated Nonprofit Association Act*.

Hiring/Training

• Board Training: Directors must be trained immediately on the "Sensitive Vote Lockout." They can no longer approve fines, damage assessments, architectural denial appeals, or rights suspensions via email or unanimous written consent. These must occur in a noticed meeting.
• Moderator Training: Staff or board members running virtual meetings must be trained to manage "waiting rooms" and audio controls to ensure owners are not technically barred from their statutory right to attend hearings.

Reporting & Record-Keeping

• Corporate Filings: Update intake checklists to require a "Certificate of Formation" from the Secretary of State for new associations, replacing "Articles of Incorporation."
• Minutes Integration: Any lawful action taken by unanimous written consent must be filed directly with the minutes of board meetings, not stored in separate correspondence files.
• Notice Verification: Implement tracking systems for electronic meeting notices to prove delivery to the owner's email address on file in the event of a challenge.

Fees & Costs

• Legal Budget: Allocate funds for counsel to review and potentially restate Bylaws ($2,000 - $5,000 estimated).
• Technology Costs: Potential increase for secure, auditable electronic voting platforms (Zoom/Teams alone is insufficient for secret ballots).