Relating to the authority of the advisory body of a public improvement district and the board of directors of a reinvestment zone to hold a meeting by a telecommunication device.

Contracts

• Bylaws: Review PID and TIRZ bylaws immediately. If current bylaws explicitly require physical presence for a quorum or prohibit remote voting, they must be amended to align with SB2145.
• Vendor SLAs: Update agreements with AV/IT providers. Contracts must include strict Service Level Agreements (SLAs) regarding uptime, as a technical failure now mandates a legal stoppage of business.

Hiring/Training

• Presiding Officer Training: Train Board Chairs and Vice Chairs on the "Kill Switch" protocol: they must immediately recess the meeting if audio connectivity is lost. Continuing to deliberate during a glitch renders votes voidable.
• Staffing: Designate a specific staff member at the physical "anchor" location to monitor audio quality and ensure the public can hear remote participants.

Reporting & Record-Keeping

• Meeting Notices: For TIRZs, the posted notice must explicitly identify the physical location where the Chair or Vice Chair will be present. Failure to list this specific location invalidates the notice.
• Minutes: Update minute templates to record the method of attendance (physical vs. remote) for each member to prove quorum validity. Record the start and end times of any technical recesses.

Fees & Costs

• AV Hardware: Budget for potential hardware upgrades (professional conference phones or speakers) at the physical location. Standard laptop speakers are insufficient to meet the statutory requirement that the public must be able to hear remote participants clearly.