Relating to the availability of certain personal information of a member of the governing board of an institution of higher education, the chief executive officer of the institution, or the chief executive officer of a university system.

Contracts

• Vendor Agreements: Review contracts with third-party vendors managing payroll, benefits, or directory services. Ensure their systems are capable of suppressing data for specific high-profile individuals to prevent accidental publication.
• Executive Employment Agreements: Update contract templates for new Presidents and Chancellors to include a clause acknowledging the institution’s statutory obligation to secure their personal data under SB1569.

Hiring/Training

• PIO Retraining: Public Information Officers must update "mandatory redaction" checklists. Staff must be trained to recognize that Regents and Trustees are now protected classes under the PIA, similar to peace officers.
• HRIS Configuration: HR Information Systems must be updated to "flag" these specific roles. This prevents automated data dumps or directory generators from releasing protected contact information.

Reporting & Record-Keeping

• Tax Code Exemption (Form 50-284): Executives and board members must affirmatively complete the *Request for Confidentiality of Home Address* and submit it to their local County Appraisal District to scrub their home address from property tax rolls.
• PIA Election Form: Public university officials should sign a standard Gov’t Code § 552.024 election form stating they do not wish to allow public access to their personal information. This serves as the operational trigger for HR to withhold data.
• External Agency Notice: Private university leaders must provide documentation (Gov’t Code § 552.1175) to external government bodies (e.g., city permitting offices) if they wish to shield their data held by those entities.

Fees & Costs

• No New Fees: There are no state fees associated with this compliance.
• Operational Costs: Costs are limited to administrative time for form processing, system configuration, and potential legal review of "governing board" rosters.