Relating to the Texas presidential library promotion program and funding for the program.

Contracts

• Government Contracting: Members in marketing, logistics, and construction should monitor the Texas Electronic State Business Daily (ESBD). The THC is authorized to contract with a nonprofit entity to administer this program; that entity will likely issue subcontracts for the mandated "mobile exhibit" and marketing campaigns.
• Liability Riders: If your organization (e.g., private venue, corporate campus) intends to host the mandated "mobile exhibit," you must review Premises Liability and Inland Marine/Fine Arts insurance policies to cover high-value historical artifacts.

Hiring/Training

• Specialized Handling: Vendors bidding on the mobile exhibit logistics must demonstrate capability in handling historical artifacts. CDL drivers and logistics staff may require specific security clearances or bonding depending on the value of the artifacts provided by the federal libraries.

Reporting & Record-Keeping

• Grant Accounting: Entities receiving funds from the newly created "Texas Presidential Library Promotion Fund" must segregate these funds. State audit rules will apply to verify expenditures match statutory goals (tourism promotion, exhibit renovation).
• Donation Substantiation: Corporate Social Responsibility (CSR) officers making donations to this fund must ensure they receive proper government receipting, as these are contributions to a specific state account, not a general 501(c)(3).

Fees & Costs

• No New Fees: There are no mandatory fees imposed on business.
• Funding Reliance: The program is funded by legislative appropriation, gifts, and grants. The Fiscal Note indicates costs are to be "absorbed," implying a heavy reliance on private donations initially.