Relating to the provision of certain information about Medicaid benefits in relation to newborn children.

Contracts

• Managed Care Organizations (MCOs): Monitor MCO provider manuals. MCOs are statutorily required to accept claims for newborns using the mother's Medicaid ID. If your contract contradicts this, the statute supersedes it.
• Revenue Cycle Vendors: Update scopes of work with third-party billing services to ensure their software does not auto-reject claims where the patient demographics (newborn) do not match the Subscriber ID (mother).

Hiring/Training

• Intake & Clinical Staff: Train Labor & Delivery nurses, midwives, and front-desk staff on the requirement to physically provide the new DSHS pamphlet and HHSC notice to *every* pregnant patient or new parent.
• Billing Staff: Train coding teams on the specific protocols for billing newborn services under the mother's ID to avoid revenue leakage during the gap before the infant receives a unique ID.

Reporting & Record-Keeping

• EMR Configuration: You must update your Electronic Medical Record system to include a specific checkbox or data field titled "HB3940 Notices Provided."
• Audit Trail: Documentation of this distribution must be retained for five (5) years to satisfy potential audits by DSHS or Medicaid.

Fees & Costs

• Printing Costs: The state is required to "develop" the forms, not supply physical copies. Budget for the printing costs of these additional inserts for all admission/prenatal packets.
• No New State Fees: There are no new licensing fees associated with this bill.