Contracts
Amend Master Services Agreements (MSAs) with all marketing and signage vendors immediately. Insert indemnification clauses specifically covering HB3611 civil penalties and legal costs. Include a "Right of Offset" to deduct penalties directly from vendor invoices.
Hiring/Training
Designate a "Rapid Removal" point of contact responsible for clearing signs within 24 hours of notice. Train marketing staff and vendors on visual identification of ROW boundaries (e.g., utility poles, sidewalk setbacks) to prevent encroachment.
Reporting & Record-Keeping
Establish a centralized "Violation Log." The law provides a "notice and cure" period only for the *first* violation. You must track warnings received across all jurisdictions; a second offense (even in a different county) may trigger immediate penalties without warning.
Fees & Costs
No new filing fees. However, standard General Liability and E&O insurance policies typically exclude civil penalties. Fines ($1,000–$5,000 per sign) will impact the operating budget directly.